Sole trader
€149 a monthexcl. VAT
- Invoices and quotes over Peppol
- Follow-up until paid
- Purchase invoices read and coded
- VAT return and client listing
- Personal income tax, signed by an ITAA accountant
Your admin on autopilot.
Ekaterina did 32 tasks since yesterday
Done by Ekaterina
- 09:15Formal notice sentAtelier Zuidkaai BV€2,792.26Sent
- 09:15Second reminderOptiek Ravenshoek BV€2,238.50Sent
- 08:12Purchase invoice bookedStudio Maes Comm.V€7,067.61Booked
- 01:15Invoice 2026-00064 over PeppolKoffiebranderij Wolvenberg BV€2,032.80Delivered
- 01:05Duplicate invoice set asideNetlijn BV€234.74Set aside
For you
- Payment order · 2 purchasesMoney from your account€6,524.32Approve in your bank app
Ekaterina did 32 tasks since yesterday
Done by Ekaterina
- 09:15Formal notice sentAtelier Zuidkaai BV€2,792.26Sent
- 08:40October hours to your social secretariatPayroll for 4 employeesSent
- 08:12Purchase invoice bookedStudio Maes Comm.V€7,067.61Booked
- 01:15Invoice 2026-00064 over PeppolKoffiebranderij Wolvenberg BV€2,032.80Delivered
- 01:05Duplicate invoice set asideNetlijn BV€234.74Set aside
For you
- Payment order · 2 purchasesMoney from your account€6,524.32Approve in your bank app
Ekaterina did 9 tasks since yesterday
Done by Ekaterina
- 09:10Invoice 2026-00018 over PeppolKoffiebranderij Wolvenberg BV€1,452Delivered
- 09:05Second reminderOptiek Ravenshoek BV€726Sent
- 07:30Q4 social contribution preparedSocial insurance fund€890.42Prepared
- 06:00Q4 VAT return updatedReady for Intervat€2,184Updated
- 01:05Payment matchedAtelier Zuidkaai BV€968Matched
For you
- Q4 social contributionMoney from your account€890.42Approve in your bank app
From €149 a month, excl. VAT
- AI assistant, not software
- No card
- Keep your accountant
Not software. She does it herself.
Autopilot
Done by Ekaterina
- Sending invoices over Peppol
- Reminders and the formal notice
- Fetching and matching the bank
- Reading, coding and booking purchases
- Preparing VAT and every deadline
- Updating the numbers and the monthly report
For you
- Money from your accountApprove in your bank app, with itsme or a card reader
- Signature in your nameYou read every document before you sign with itsme
- New or above your limitShe asks once
- Accountant signsAnnual accounts and tax return, by an ITAA accountant
First reminder
Written by Ekaterina · example
Reminder invoice 2026-00041
Hello,
Invoice 2026-00041 of 3 Oct 2026, due 17 Oct 2026. Open: €2,238.50.
This may have slipped your attention. If the payment is on its way, please ignore this message.
Kind regards,
Problems
-
some of my customers only pay their invoices after the payment term has passed
juridischforum.be · Translated from Dutch
EkaterinaTo businesses: reminders 7 and 21 days after the due date, formal notice after 35 days with 10.5% interest and €40 compensation. When the money lands, she stops.
12.33% of revenue arrives late, on average Intrum
-
I honestly have no idea how to fetch my Peppol invoices
reddit.com/r/belgium · Translated from Dutch
EkaterinaEvery invoice leaves over Peppol, with a delivery receipt. If your customer is not on Peppol, by mail with a PDF.
1 Jan 2026 Peppol required between Belgian businesses Art. 53 §2bis VAT Code
-
I'm trying to reduce admin time, not add another step.
EkaterinaForward your purchase invoices, take a photo or let them arrive over Peppol. She reads, codes and books them, and asks about anything new once.
38 hours a month on admin in a small business iVox survey of 317 owners
Switching
See the table
| You use now | What comes over | How |
|---|---|---|
| Exact Online, Yuki | Books | Export as CSV |
| Billit, Accountable, Odoo | Invoices and customers | Export as CSV |
| Other software | Invoices, customers, books | CSV or a Peppol file |
| KBC, Belfius, ING, BNP Paribas Fortis, Argenta, Crelan, Keytrade | Your transactions: every hour with itsme, daily with CODA | Confirm in your bank app with itsme, or the CODA file |
| Peppol | Sales and purchase invoices | Ekaterina registers you on Peppol |
| SD Worx, Securex, Partena, Acerta, Liantis, Group S | Payroll | Hours worked to your social secretariat every month |
Overview
Example · Lindegroen BV
For you: Above your limit per invoice, she asks first
Example · Lindegroen BV
For you: Hand-off to your lawyer and a bailiff: signature in your name
Example · Lindegroen BV
For you: You sign, with itsme
Example · Lindegroen BV
For you: Paying: you approve in your bank app, with itsme or a card reader
Example · Lindegroen BV
For you: The annual accounts are signed by an ITAA accountant
Example · Lindegroen BV
Example · Lindegroen BV
Example · Lindegroen BV
For you: Returns and tax advice are signed by an ITAA accountant
Example · Lindegroen BV
Example · Lindegroen BV
For you: Payroll is calculated by your licensed social secretariat
Example · Lindegroen BV
For you: Any other reply in your name: you read and send
Example · Lindegroen BV
Numbers
Example · Lindegroen BV
Example · Lindegroen BV
Example · Lindegroen BV
Example · Lindegroen BV
For you: The budget she proposes, you approve
Example · Lindegroen BV
The law
See the table
| Rule | Number | What Ekaterina does | Source |
|---|---|---|---|
| Invoices between businesses | Over Peppol, since 1 January 2026 | Sends and receives every invoice over Peppol | VAT Code |
| Fine without Peppol | €1,500 the first time, €3,000 the second, €5,000 after that | Registers you on Peppol at the start | Royal Decree |
| Payment term | 30 days, agreed max. 60 | Puts the due date on every invoice | Late Payment Act |
| A business pays late | 10.5% interest a year | Calculates the interest in the formal notice | Late Payment Act |
| Fixed fee, invoice to a business | €40 per invoice | Adds it to the formal notice | Late Payment Act |
| A consumer pays late | First reminder free, 14 days wait, indemnity max. €20, €30 + 10% or €65 + 5% | Reminds in your name, inside those limits | Code of Economic Law |
| VAT return | Monthly: the 20th · quarterly: the 25th | Prepares it for Intervat | Royal Decree |
| VAT list of your customers | Every year before 31 March | Prepares it | VAT Code |
| Social contributions | 20.5% of your income, in main occupation at least €890.42 a quarter | Has every quarterly contribution ready before it falls due | Royal Decree |
| Annual accounts | At the National Bank, within 7 months of year end | Year-end close ready for the accountant | Companies Code |
| Corporate tax | 20% on the first €100,000 of profit | Watches the conditions for that lower rate | Income Tax Code |
| Director pay | At least €51,000 gross a year, tax year 2027 | Checks you keep the lower rate | Income Tax Code |
| Keeping invoices | 7 years | Keeps every invoice, unchanged | VAT Code |
| Books and returns for others | Licensed accountants only (ITAA) | An ITAA accountant reviews and signs | Law of 17 March 2019 |
Comparison
Now
€660 to €850 a month
Admin office 2 hours a week and an accountant
With Ekaterina
€590 a month
Company · excl. VAT
| Who | What | How often | A month | Source |
|---|---|---|---|---|
| Admin office | Invoices, follow-up, purchases, mailbox | Fixed hours a week | €400 to €1,600 a month | 2 to 8 hours a week, estimated at €50 an hour |
| Accountant, company | Books, VAT, annual accounts, corporate tax | Answers in days | €260 to €450 a month | bobex.be |
| External CFO | Monthly report, forecast, cash plan | Estimated: 1 day a month | €700 to €1,000 a month | apexleague.be |
| Invoicing tool with Peppol | Sending and receiving invoices | When you do it | €7.50 to €250 a month | billit.eu |
| Ekaterina · Company | All of the above | Every hour | €590 a month |
Pricing
Company
€590 a monthexcl. VAT
- Everything in Sole trader
- Double-entry books on the Belgian chart, live P&L and balance sheet
- Annual accounts and NBB filing
- Corporate tax return, signed by an ITAA accountant
- Director's personal income tax
Company with staff
€990 a month+ €79 per employeeexcl. VAT
- Everything in Company
- Staff register and Dimona
- Monthly variables to the social secretariat
- Payslip checked
- Leave and absences
Group
€1,890 a month+ €79 per employeeexcl. VAT
- Everything in Company with staff
- 3 entities, more as an add-on
- Annual accounts and corporate tax per entity
- Invoices between your companies and management charges
- VAT unit or separate returns
Questions
Is Ekaterina a person?
No. An AI assistant who works by herself, every hour. A licensed accountant and a social secretariat, our partners, do what the law reserves for them.
What does she never do without me?
You approve every payment in your bank app, with itsme or a card reader. You sign in your name with itsme, and for anything new or above your limit she asks first. Everything is in the log, with Undo where it exists and Pause Ekaterina to stop her at once.
Where is my data?
Database and files in Amsterdam. Documents Ekaterina reads are processed by Anthropic in the United States. The full list is under subprocessors.
Is this on top of my accountant?
No. A licensed accountant is in every plan. If you keep yours, you pay them separately.
What if she makes a mistake?
Everything she does is in the log, and you undo it in one click where that is possible. What the law reserves for an accountant, the licensed accountant reviews and signs.
Do I have to learn to work with it?
No. She does the work herself. You only get what needs a yes: a payment in your bank app, a signature with itsme, something new.
What does the ITAA accountant do?
In Belgium, bookkeeping, annual accounts and tax advice for third parties are reserved to ITAA members (law of 17 March 2019). Ekaterina does the work, a licensed accountant, our partner, reviews and signs. It is in every plan.
Peppol?
Since 1 January 2026, invoices between Belgian businesses go over Peppol. Ekaterina registers you, sends every invoice over Peppol and receives your purchase invoices. If your customer is not on Peppol, the invoice goes by mail with a PDF.
I already have an accountant. How do I switch?
At the start, pick your software: Exact Online, Yuki, Billit, Accountable or Odoo, and link your bank with itsme. Your accountant can make the export. To keep them, invite them: if they are an ITAA member they sign instead of our partner and your plan costs the same.
Who calculates payroll?
A licensed social secretariat, our partner, or yours. Ekaterina collects the hours worked, sends them on, checks the payslip and follows up Dimona and leave.
Trial?
30 days on the plan you choose, no card. Without a plan after that, everything stays readable, but nothing leaves.
Cancelling?
Monthly plans stop at the end of any month, yearly plans at the end of the year. No registered letter.
Free scan
- What the company and the director leave on the table, per article and in euro
- Obligations falling due this year
- What you leave on the table as a sole trader, per article and in euro
- Obligations falling due this year
- On your company number
- No account
- No email